Skip to content
WorkNivo
Early access

WorkNivo IntakeIn development — early access open

Less Work.More Flow.

Turn business documents into verified, ready-to-approve work.

WorkNivo reads business documents like purchase orders, extracts the details and checks them against your company records. It flags anything that doesn’t match and prepares the work for an employee to approve.

Request Early AccessExplore Interactive Demo
Intake
Waiting
  1. Received
  2. Extracted
  3. Verified
  4. Ready

Incoming

Manual upload

PURCHASE ORDER

PO-2291

ABC Trading

Order date

October 28

Deliver by

November 12

ItemQtyUnit
Monitor X-10224$45.00

Extracted record

0/7

Customer
PO reference
Product
Quantity
Unit price
Total
Requested delivery

Waiting for a document

Illustrative preview with sample data

01 — The difference

From copy-and-paste to review-and-approve.

The same order from the employee's desk: typed in by hand, or prepared and waiting for review.

Without WorkNivo

7 tasks, all by hand
  1. 01Receives an email
  2. 02Downloads the PDF
  3. 03Reads the information
  4. 04Checks company records
  5. 05Copies data into Excel by hand
  6. 06Prepares documents
  7. 07Sends work for approval

With WorkNivo

4 tasks, all review
  1. 01Opens an order that is already filled in
  2. 02Sees what already matches company records
  3. 03Checks only what is flagged
  4. 04Approves or rejects

Illustrative. A person always makes the final approval.

02 — Interactive demo

See one order go from upload to approved.

Click through how WorkNivo Intake is designed to handle a customer purchase order, from the PDF that arrives to the order you approve.

Interactive demo · Sample data

Step 1 of 5 · Incoming order

A purchase order arrives

ABC Trading sends a PDF purchase order. It is uploaded to Intake exactly as it was sent.

Input: PDF from the customerOutput: Original PDF, kept unchanged

PO-ABC-2291.pdfPDF · 1 page

ABC Trading

Purchasing department

Purchase order

PO-2291

Date
October 28
Requested delivery
November 12
Contact
James Wilson, Purchasing
ItemQtyUnit priceAmount
X-102Monitor X-102, 27-inch24$45$1,080
Total USD$1,080

Please confirm availability for the requested delivery date.

Received

Not read yet
Source
Manual upload
File
PO-ABC-2291.pdf
From
James Wilson · ABC Trading
Received
October 28

What WorkNivo does here

Takes the uploaded PDF, keeps the original file unchanged, and queues it for reading. Nobody retypes anything.

This is an interactive demonstration: ABC Trading and every name, number and record are fictional, and nothing is uploaded or processed. WorkNivo Intake is in development and open to early-access pilot users. Request Early Access

03 — How it works

Five steps. One clear workflow.

AI reads the order, your records check it, and a person signs it off.

  1. 01

    Receive

    Upload a PDF purchase order.

    IntakeIllustrative

    Drop a PDF here

    PO-ABC-2291.pdf · 182 KBReceived
  2. 02

    Understand

    AI extracts the order details.

    Extracted fieldsIllustrative
    CustomerABC Trading
    ProductMonitor X-102
    Quantity24 units
  3. 03

    Verify

    Details are checked against your records. Issues are flagged.

    ChecksIllustrative
    CustomerFound in recordsOK
    PriceMatches agreementOK
    DeliveryStock to confirmFlagged
  4. 04

    Prepare

    A draft sales order is ready for review.

    Draft sales orderIllustrative
    ItemQtyPriceTotal
    Monitor X-10224$45$1,080
    Draft
  5. 05

    Approve & Complete

    A person approves it, then exports.

    ReviewIllustrative
    Ready for review

    Approved Approved by reviewer

04 — Benefits

Less administration. More capacity.

What WorkNivo is designed to improve. We will share numbers only after pilots have measured them.

Fewer avoidable errors

Wrong prices, products or customers are caught before an order is approved, not after.

CustomerABC TradingOK
PricePrice differs from agreement: $48 vs $45Review

Illustrative

Time back for your team

Hours spent retyping orders go to work that needs a person.

By hand7 steps
With WorkNivoReview only

Illustrative

The same checks on every order

Every order is checked against the same records, whoever handles it.

  • Customer
  • Product
  • Price
  • Quantity

Illustrative

See where every order stands

One list shows what is queued, in progress or waiting for review.

  • PO-2291Needs review
  • PO-2292Preparing
  • PO-2293Queued

Illustrative

You stay in control

Nothing is sent without approval, and every change is recorded.

  • PO-ABC-2291 approved by reviewerLogged
  • Price corrected on line 1Logged
  • SO-0412 draftNot sent

Illustrative

05 — Savings calculator

Estimate the time your team could get back.

Move the sliders to match your business. Results update instantly.

Your business

Currency
20 orders/day

Documents your team handles by hand.

7 min

After review time, not before.

€15/hour

Fully loaded cost of the person doing the work.

Monthly estimate

Hours saved per month

hours

Labor-time value per month

Illustrative estimates, not guaranteed savings.

How it is worked out

20 orders × 7 min × 22 working days ÷ 60
= 51.3 hours

51.3 hours × €15/hour ≈ €770

About 51.3 hours saved per month, an estimated €770 of monthly labor-time value.

Assumes 22 working days per month.

These are illustrative estimates of employee time value — not guaranteed payroll savings. Real results depend on your documents, review time and processes, and will be measured during pilots.

06 — Solutions

Built first for distributors and wholesalers.

WorkNivo Intake starts with one workflow: turning customer purchase orders into checked sales-order drafts. The same steps could later apply to other industries.

Distributors & wholesalers

Building first · early access

  1. Business input

    Customer purchase orders

    Upload the PO file a customer sent you.

  2. WorkNivo processing

    Extract and check every line

    Customer, products, quantities and prices are checked against your customer list, catalogue and price list. Mismatches and missing details are flagged.

  3. Prepared output

    Sales-order draft

    An employee reviews and approves it, then exports it.

This is the workflow we are building first. It is in development: pilot users get early access, and it is not yet generally available.

Possible future applications

  • Medical equipment suppliers

    Planned

    1. Business input

      Hospital purchase orders

      Equipment lists with product codes and requested delivery dates.

    2. WorkNivo processing

      Match codes and specifications

      Product codes, specifications and dates checked against your equipment catalogue.

    3. Prepared output

      Order draft + specification checks

      With a confirmation draft for the hospital.

  • Property management

    Planned

    1. Business input

      Tenant maintenance requests

      Sent by email or a web form.

    2. WorkNivo processing

      Identify property, unit and issue

      Checked against your property list and priority rules; missing details are listed.

    3. Prepared output

      Work-order draft

      Ready to assign to a contractor, with a reply draft for the tenant.

  • Service businesses

    Planned

    1. Business input

      Service requests + technician reports

      Job notes, materials used and hours worked.

    2. WorkNivo processing

      Extract job details

      Customer, materials and hours checked against your customer list and service rates.

    3. Prepared output

      Job record or completion report

      With the details needed to prepare an invoice.

  • Agencies

    Planned

    1. Business input

      Client project briefs

      Documents or emails describing the work.

    2. WorkNivo processing

      Identify deliverables, dates and gaps

      Checked against the client's account and your service list; open questions are listed.

    3. Prepared output

      Project requirements + task list

      Ready for the team to plan.

Future applications are possibilities we are exploring, not available features.

07 — Why WorkNivo

Not another chatbot. A workflow your team can rely on.

General AI assistants are capable, flexible tools for many kinds of work. WorkNivo is built for one job: purchase orders, checked against your own records and approved by your team, the same way every time.

  • Workflow

    General AI assistant
    Flexible and general-purpose; you set up the process yourself
    WorkNivo
    Built for one job: upload, check, review, approve, export

  • Company-specific checks

    General AI assistant
    Works with what you share in each conversation
    WorkNivo
    Checked against your customers, products and prices

  • Review and approval

    General AI assistant
    Organized by you, outside the tool
    WorkNivo
    A built-in review step; a person approves every order

  • Shared records

    General AI assistant
    Usually kept in individual chats
    WorkNivo
    One set of business records the whole team works from

  • Repeatable process

    General AI assistant
    Results can vary with how each request is worded
    WorkNivo
    The same checks run on every order

  • Processing history

    General AI assistant
    Kept as a conversation log
    WorkNivo
    Each order's status, changes and approver in one place

The WorkNivo column describes how WorkNivo Intake is designed to work.

08 — Security & trust

Your business data, handled with care.

WorkNivo keeps your team in control of every order and keeps each company's data private. Here's how it's designed; we'll publish more detail as each safeguard is tested and independently reviewed.

  • A person approves every order

    AI prepares the draft; an employee reviews it. Nothing is approved, sent or exported until someone on your team signs off.

  • Checked against your records

    Customers, products and prices are compared with your company's own data by fixed rules.

  • Flagged, never guessed

    Missing or unclear details are marked for review rather than filled in silently, so you see exactly what needs a decision.

  • Controlled workflow

    Roles decide who can review and approve, and each upload, correction and approval is recorded with who did it and when.

  • Separate data for each company

    Each company's records are isolated at the database level, keeping one business out of another's data.

  • Private storage, secure by default

    Documents are stored privately and opened only through short-lived links. Connections are encrypted and secrets stay on the server.

NoteWe don't claim certifications we haven't earned.

09 — Early access

Ready to spend less time on repetitive work?

WorkNivo Intake, our purchase-order assistant, is in early access. We're opening it to a small group of pilot businesses and shaping it around their work.

What happens next

  1. We reply personally from support@worknivo.app.
  2. We book a short call to understand your documents and workflow.
  3. If it's a fit, you join the pilot. No payment, no commitment.

We'll only use these details to contact you about WorkNivo early access. Submissions are stored by our form provider, Netlify, and we never sell them.

10 — FAQ

Questions, answered honestly.

Where something is planned rather than built, we say so.

  1. WorkNivo reads incoming business documents, starting with customer purchase orders. It extracts the key details, checks them against your records and rules, flags issues, and prepares a draft record for your team to approve. The first product, WorkNivo Intake, is in early access with pilot businesses.

  2. Small and mid-sized businesses that handle repetitive documents. We are starting with distributors and wholesalers. Other industries, such as medical equipment suppliers, may follow.

  3. No. WorkNivo prepares the work. People review and approve it. The goal is less repetitive admin and more capacity for the work that needs a person.

  4. Rules check the AI’s output against your records. Calculations are done by code, not by the AI. Anything uncertain is flagged, never guessed, and nothing is finalized without human approval. AI can make mistakes, which is why review is built in.

  5. Yes. Your team sees each draft side by side with the source document. They can edit, approve or reject it, and changes are recorded.

  6. The first version focuses on PDF purchase orders. Other document types, and receiving documents straight from an email inbox, are planned.

  7. No. There are no prompts to write and no automation diagrams to build. Setup is guided, and we will help early-access customers get started.

  8. Approved records can be exported as files, for example CSV, to bring into the systems you already use. Direct integrations with ERP and accounting systems are planned, prioritized by what our customers actually use.

  9. Pricing is not final. Early-access participants will get the details before any commitment.

  10. Not generally. WorkNivo Intake is in early access: pilot businesses use it while we refine it, and it is not yet proven at scale. On this site you can try the interactive demo (with fictional data) and the savings calculator today, or request early access.

Less paperwork. More progress.

See how WorkNivo could simplify your team’s repetitive administrative work.

Request Early Access